Our major projects like the Fox Lake Recreation Center and Pinestreet Inn at Redgranite wouldnt have been made possible without your seamless conceptual implementation. Preventing undesirable turnover requires a new way of thinking about planning and assigning tasks: Its tempting to identify high-impact personnel and provide them a portfolio of work that makes them the go-to person in a certain field. Make sure to allocate enough time on their schedules for them to tie lose ends, such as training someone else to look after their responsibilities. You must, moreover, make an effort to listen and comprehend that they are going. First, you have to confirm the receipt of the resignation letter to inform the resignee that the document went through successfully. Each article is written by a team member with exposure to and experience in the subject matter. If there is anything I can do to make your transition more seamless, please do not hesitate to ask. It can be written by hand and emailed to you or rapidly typed and printed. Getting a resignation from an employee can be as equally unnerving as it is for an employee giving their resignation. This perceived identity of being dependable, reputable, or good-natured. Starting as soon as you can help avoid you losing valuable insights. WebHere is how you can be prepared with three examples of complaints from employees after they have resigned and how you, as an employer, should approach and deal with each one. WebIf youre resigning for reasons that are negotiable, then you might as well negotiate. And finally, make sure to end the letter on a positive note because it implies that you bear no grudge or ill feelings about their decision to resign. WebThis button displays the currently selected search type. After all, some of the main reasons that would explain their sudden decision to leave may be down to a lack of professional growth, feelings of being underpaid, etc. Founder and CEO, Britannia School of Academics. You are henceforth told that your intention to resign from the company will be accepted only if you apply in the manner laid down by the company. It could be uncompetitive wages or lack of professional opportunities for growth. Expressing gratitude is equally important as empathizing with the resignee. This letter is to notify you that I am resigning my position as division manager in order to seek a more rewarding position elsewhere. You were a hardworking employee at this firm. Having something on file can help you have a document to go back to for future reference. To respond to an immediate resignation, we can say something like the following: We are a little disappointed at your short notice, but it seems like we are left with little to no choice. Being kind and respectful is the only appropriate way to reply to a resignation email. Many employers want to Despite the fact that youve had a negative experience with your employer, it is important to remain professional in your resignation letter. I am acknowledging and confirming the receipt of your resignation letter. It gives us a chance to improve our internal processes and ensure that we dont make the same mistakes twice. Create backups and encourage staff to collaborate. I cant let you go as the future of the school students are on your shoulders. Respond to a false accusation from a government agency Respond to a request for a donation or to a fundraising letter Respond to a request or application for additional training Respond to a sales rejection Respond to an inquiry about products or services Respond to rumors. I sent handwritten thank you notes to everyone who interviewed me on Monday. Begin the main body of Keep this paragraph short, direct, and polite. They must be realistic and clear-eyed about the future, or they will lose vital talent. One of my managers resigned in June 2021 for personal reasons. The first letter made me think it could be written about my former foster daughter- shes so anxious (for good reason) and in her second job since leaving college. You can accept or counter-offer the request. Please feel free to ask if I can provide you with assistance or support as you move into your new role. Personalize this show of gratitude by identifying a few work milestones that the employee hit as an individual and as part of a team. WebMaintain a positive tone even if the letter contains negative information. It is also essential to note that the act of. You have to complete all your responsibilities which you have taken at the beginning of the session. In addition, it is essential to mention the date on which you received the resignation letter from the employee and their official last date of work in your response. An employer can revoke your resignation letter due to the following reasons: As an employer when you are writing a revoke resignation letter, you will need to follow the pointers shown below. Lastly, a word of thanks and appreciation is a nice touch and shows maturity on the businesss side, regardless of how things played out with the employee. You may want to understand the reasoning behind the employee leaving but make sure you do not force them to tell you. Show empathy as well as a good outlook to be an empathetic leader that makes things easy for them. I appointed you because I have seen many qualities in you. Of course, the resigning employee has rendered time and effort to serve the company, so thanking him or her for such contributions is pretty much self-explanatory. Try to touch on each of the following points in your response: Thank the hiring manager for letting you know their decision. Since it is so unexpected and abrupt, an immediate resignation letter might seem like a smack in the face; Youve lost a worker in an instant. It was a pleasure working with you, and you will be duly signing off on [insert official last day of work]. Youngkin's press office did not respond to a question from The Associated Press about whether the governor asked Balow to step down, instead offering a one-sentence statement. In some instances, the worker may wish to remain anonymous about the cause. I am still on good terms with my former assistant. Inquire as to whether or if the individual will aid you in locating a replacement for the vacant position. This is someone with extensive knowledge of the. Dear X, thank you for your letter and your kind comments. WebI am disappointed after knowing about your resignation letter. How to Put Availability on a Resume Top 10 Tips! Communicate also, where any of her responsibilities have been reassigned. When expanded it provides a list of search options that will switch the search inputs to match the current selection. To acknowledge a resignation letter, we can say I am acknowledging and confirming the receipt of your resignation letter. or Your resignation letter is received and acknowledged.. The letter includes a notice of resignation at least two weeks in advance. WebBangalore 560074. WebMake the letter short and direct to the point. Make your response as clear as possible. Please let me know which works best for you, and Ill arrange the call. Polite Resignation Letter. Take time to recognize your employees contributions to your company, but keep in mind that no one-size-fits-all solution exists. Hey fellow Linguaholics! I am grateful for assistedseniorliving help and have nothing but good things to say about you guys. I am writing to acknowledge and accept your resignation formally. Acknowledge the intention to accept an employee's resignation. It took me over an hour to craft what I hoped was the best response to my manager leaving our team. Its me, Marcel. Lack of career advancement opportunities. Acknowledging letter receipt also informs the reader, which is the resignee, that you have read and understood the content of the email. There was no raiding of the supply closet; she left the tape dispenser, stapler and Post-Its. You can have a leaving party, take the team out for dinner, or purchase the resigning team member a token of appreciation (such as a cake, card, or small gift). Showing your top talent that the doors are wide open if they decide to come back is an effective way for building long-term relationships and hiring people that are an excellent cultural fit for your organization. We can respond to a resignation letter by acknowledging and confirming its receipt, empathizing with the resignee, expressing gratitude for the service, and concluding with a positive note. Your resignation letter should essentially be grouped into three sections: -What has happened (Why you can no longer remain in that work environment) -How it has affected you. The departing worker knows workflows and responsibilities better than anyone. Here are sample statements that you can use in expressing empathy to a resignee. Dealing with resignations can be really taxing for any employer because it entails the need to recruit and train a new person for the job all over again. 26. I also welcome any opportunities to with you again in the future. Offer understanding and support for the employee moving forward. It may be a situation that you can fix(if you believe the employee should be retained), or perhaps you can just take their reasoning into account to make adjustments to other employees working practices. You might add that you wish her success as she pursues her new opportunities. Think about who their replacement will be and what they need or need to know to do the job correctly. Once you get past the formalities of written acknowledgment, acceptance, and liability protection, you can start implementing an information collection process by designing an exit interview. The best way to respond to someone resigning is to acknowledge them and their choice. Do you have one ready in advance?, If you dont already have a letter of resignation, lets start working on one immediately. Include a salutation. And, the other main point to remember when responding to a resignation email is to include all necessary information as much as possible to keep the process smooth-sailing. Your resignation letter unhappy with management should include elements such as the date you are writing the letter, the name of your manager/supervisor or recipient, few highlights about your time in the company, the reason for leaving, a brief description and the last day you will work for them. , employers must never think that their employees will be sticking around forever, notwithstanding how healthy the ongoing relationship is. Dear [mention the full name of the recipient]. WebResignation Acknowledgement Letter: Sample 1. How to respond to a resignation letterPreliminary acknowledgment. Acknowledge the intention to accept an employee's resignation. Formal response. Use a formal business letter format. State your acceptance. Your acceptance letter's first paragraph should notify the employee that you've received and accepted their letter of resignation.Show compassion. Protect yourself. We appreciate and thank you for everything youve done for [enter corporation name]. Sub: Requesting to withdraw the resignation. To reduce disruption to business activities, determine the best way to share the news to the rest of the team, partners, or the management. House Speaker Kevin McCarthy has accused the news media of being jealous that Fox News host Tucker Carlson got there first to ask for access to the security footage from the January 6 attack Please open your email and make a quick note to me, assuring me that we had a successful talk., Prepare responses such as how much notice the organization requires an employee to give when resigning from their position. Youngkin's press office did not respond to a question from The Associated Press about whether the governor asked Balow to step down, instead offering a one-sentence statement. Finally, I talked about the fun we, as a team, had, in addition to getting the chance to learn with each others interactions. However, it's important to try to avoid negativity about the position or the company and avoid blaming the employer. You can use the following language to request a written letter of resignation: Im delighted you notified me, even though corporate protocol demands that you submit a written resignation letter. When this happens, employers need to be able to deal with the resignation as gracefully and professionally as possible. Even if you dont feel that you wish the member of staff to stay, you dont want to burn any bridges for the future therefore, always keep your responses filled with professionalism and empathy and try to leave the door open wherever possible. This news has to be shared before the said employee departs the company. Although it may seem odd, the best way to view and respond to a resignation is as an opportunity rather than just a loss. We accept your resignation from your position, effective on January 15, 2022, as requested via your resignation letter. Whatever the reasons might be, you need to review and analyze them in order to help you prevent an exodus of employees from your company. Here is an example on how to respond to the resignation letter: This letter is to acknowledge and affirm receipt and approval of your letter of resignation for the [name of title] vacancy at [company name], effective [date of last working day]. 1. Most of the time, the resignation comes unexpectedly, which raises the difficulty for an employer to respond correctly. I have no regrets in telling you that I will not allow you to resign like this. I am Im not sure I deserve all that praise, but Im very grateful to you for saying what you did. Any message that denotes an act of well-wishing to the resignee will work as a closing statement. you cant resign in this manner. If youre still unsure, you should consult the companys employee handbook for a firm response.. Naturally, I was sad to see him go. As a consequence, they could not do much in their final days. If the employee issues a verbal intention to resign, 2. Related: Building Strong Work Relationships. It has been a pleasure to work with you, and I wish you all the best in your future endeavors. As such, it is best to present an empathetic message that diminishes the negative impact of the turnover. is the resignee, that you have read and understood the content of the email. Well just have a conversation, so water and a cup of coffee are recommended. Sign off officially, and include your name, role in the company, and signature. This, is only going to be possible if you are able to maintain a good relationship with the resigning member, as has been advocated above. Avoid discussing negative reasons that are pushing you to leave and focus on the positive reasons drawing you to your next step. So you are being told to behave in a highly professional manner and correctly complete the resignation proceedings. Indicate the reason you are declining the resignation. Here is an example of a great way to respond to a resignation email (lets say the employees name is Alicia): While it is sad to hear that you are leaving, Im sure that this decision was not easy for you to make and I hope you have enjoyed your time with our company. WebAn effective rebuttal letter should: Be brief, clearly presented and accurate Acknowledge any positive comments mentioned in the evaluation Not be accusatory or negative in tone Mention any past or future positive interaction with the evaluator Acknowledge suggestions given Have no grammar or spelling mistakes After careful consideration I regret to inform you that I am unable to accept your resignation to discontinue your employment with our firm. The letter must contain the date, company and employee contact information, and a line formally accepting the letter of resignation. It would be difficult to find a substitute for you. Related: 10 Best Career Development Books. If this is not the case, its still a good idea to arrange a meeting to discuss the terms of the resignation, such as leaving dates, etc. Your resignation letter applied to the company on [mention the relevant date] has been declined. These are some tips that can help you write a better letter of resignation: Keep it short: Letters of resignation are formal documents and it's often best to keep your letter short and focused. Indicate the reason you are Web1 Start with a direct statement of the fact that you are resigning. First and foremost, while responding, it should be done professionally. If youre keen to retain the employee, you may then ask if there is something that you can do to change their mind and possibly request a meeting to discuss this. We can do this especially when the employee implicitly or explicitly states that the reason for the resignation is related to the companys deficiency. I cant let you go as the future of the school students are on your shoulders. in this organization. Doing so makes the resignee feel appreciated, which is a contributing factor in maintaining self-confidence and competence even after the resignation. Provide HRs contact details, including email and phone details of the exact person they should contact should they have any questions regarding their final paycheck and the benefits they are entitled to. I am sorry to hear about your decision, but I appreciate your honesty. To eliminate any misconception or miscommunication, always use a clear subject line describing your purpose. Your efforts within the last seven years of working in our humble design firm will forever be cherished not only by me but also by your junior colleagues, with whom you mentored to your fullest extent. gratitude to the resignee, you may already end your response with a positive note. Thank you, and I look forward to our call. Most recently, I dealt with my assistant resigning, which was especially hard, as he was an employee that I worked closely with and had come to rely on. As your employee approaches you and explains that they are resigning from their role, it is helpful to gather the reasoning behind the decision. If your employee is resigning, especially a hard-working one that brings a lot of value to your workplace, dont hesitate to show that youll miss their contribution and gently ask why theyve decided to go. I really appreciate you saying that. Documenting the reason why they left is important for the company. Send this list to the employee and set up a time to call them to discuss the items bit-by-bit. Shes so smart and wonderful but any negative feedback can send her spiraling. It also promotes taking vacations (and the productivity improvements that come with it) knowing that vital work will be done. When someone from your team resigns, it can be hard to know what your response should sound like. you have to give at least one-month prior notice for resignation. It is further informed that the company functions as professionally as possible and stands by its rules and regulations, which all its employees, whether prospective, present, or outgoing have to follow. Whatever the reason may be, it is crucial that you respond to these letters with the utmost professionalism. When writing a letter of resignation for a position that is not a good fit for you, you should try to explain that you don't feel the position is a good fit for you. Such kinds of information are also expected in an email response, however, the specific guidelines may differ from one company to another. For example, if your reaction is negative, the employee may choose to respond with a similar attitude. You can offer them a letter of recommendation or any reference where they can excel more in their field, ending it on a positive note. The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. When left unchecked and unresolved for a long time, this could to a companys irreversible failure all the while. When employees resign or depart from the company, at least in a formally informed manner, employers need to respond to resignation letters accordingly. Show your sympathy in the next paragraph. Relax in your job and think about how youll break the news to your employees, clients, business associates, and, if necessary, senior executives who need to know. So, here are the most crucial parts in responding to a resignation letter that should help in maintaining a healthy relationship. Everything about How To Write Resignation Letter Due To Illness has been great. I want to thank you for all the hard work you have put into helping our company grow throughout the years. Remaining calm, professional, and providing support during these times is extremely important. Copyright OptimistMinds 2023 | All Rights Reserved. This can be a learning opportunity as a supervisor. We are thankful to you for your efforts in our company. As an employer, you should know how to respond appropriately to a former employee, especially one you consider an asset. This protects against resignations and helps the company to absorb unexpected absences. What to say to an employee who resigned unprofessionally. I hope your future is bright and prosperous. Give notice to your manager in-person or in a resignation letter Whether you have an in-person discussion with your manager, send a resignation letter, or both, youll need to specify the reasons youre leaving. This blog post will show samples of how to revoke a resignation letter. If such employees perceive a negative reaction, they may retaliate with a similar attitude that may affect their performance in their final days. However, this shouldnt be the only form of communication around this. So employee engagement initiatives abound. We can conclude the resignation response along the lines of the next several statements. This employer resignation email sample has space for you to adjust it to your circumstances. During such meetings, we ask people about their reasoning for leaving, things that didnt work for them, and general job satisfaction they experienced during their time with us. Everything about How To Write Resignation Letter Due To Illness has been great. While getting a resignation letter from an employee can be less than ideal, it is best to respond from a place of understanding instead of anger or upset. Categories English, Business English, HRPM, Comma before according to The Complete Guide, Indubitably Meaning, Usage, Synonyms & Antonyms, Linguaholic 2023 |Iseli International Commerce | Privacy Policy | About Us | Careers. We wish you the best in your future endeavors. If the employee does not have a letter, you should ask for one after making your initial remark. Brief Resignation Letter Todays Date Managers Name Company Name Company Address Dear Mr./Ms. Henceforth, we accept your resignation with a heavy heart. An Leave a blank space under your contact information and then write the date. It's standard practice to begin the document with the date and year to keep an official record of your resignation. If you havent provided the right amount of notice that is detailed in your employment contract. You also build a favorable brand in the talent market, making it easier to hire top personnel and fill important posts. ], Kindly spare a moment to reach me or HR if you have any inquiries. Date and formal greeting. Be sure to include the date of receipt and the role the individual is resigning from. Even if your resignation conversation addresses any pertinent information going forward, youll still want to accept the resignation in writing. However, if it is a matter of pay, for example, then you can consider making a counteroffer. Some of this information will be administrative documents or a formal resignation letter, but much of it is unique to each employee. It was received on [date the letter was received]. the goal of the step-by-step guide is to expedite the resignation process, make sure to include the contact details of the person in charge for the resignees reference. I am grateful for assistedseniorliving help and have nothing but good things to say about you guys. Shes so smart and wonderful but any negative feedback can send her spiraling. You must always mention your contact number in your letter so that if they have any vacancy in the future that might suit you, they can easily contact you. Offering professional separation services is a business owners responsibility to its team, along with explaining final pay, benefits status, employee notice requirements, and determining the employees last day of employment with you. However, despite any feelings of disappointment, one must ensure that the resignation occurs smoothly, with measures put in place to ensure no adverse effects. Also, he began as my personal assistant when my family started the business. You have been an asset to the company for a long time. Web Some words to clarify or counter all the allegations against you. Thank your interviewers You can show appreciation for several things when you write a reply to an interview rejection letter. After that, you can bring up any points you dont think are valid. The first step is to tell your boss about leaving and the , an empathetic message serves as a strategic communicative approach that could diminish the negative impact of turnovers. Your overall service is very much appreciated. It wasnt a great time for him to leave, especially since our company just financially got back on its feet during the pandemic. When I receive an employees resignation, I try to gauge the circumstances of the resignation. You must prevent this by replacing the rage with compassion. I confirm that your last day of work will be as stated in your letter, March 18, 2022. I hope you will understand my point and change your decision. You are truly an inspiration to younger designers. Could be uncompetitive wages or lack of professional opportunities for growth provides list. Their final days this news has to be shared before the said employee departs the company and avoid the! Brief resignation letter diminishes the negative impact of the school students are on your shoulders the role individual! To gauge the circumstances of the turnover of communication around this is detailed in your letter March. Contributing factor in maintaining self-confidence and competence even after the resignation in writing go as the future of the.! During these times is extremely important a replacement for the vacant position to clarify or counter all the allegations you! I receive an employees resignation, i was sad to see him go us... To our call think that their employees will be done professionally, could... Negativity about the position or the company i hoped was the best way to respond correctly by replacing the with. Information and then Write the date and year to keep an official record of your letter... Closet ; she left the tape dispenser, stapler and Post-Its no raiding the. Manner how to respond to a negative resignation letter correctly complete the resignation response along the lines of the resignation related. One-Month prior notice for resignation mention the full name of the fact that you respond to someone is. Company on [ insert official last day of work will be duly signing off on [ mention the date... No raiding of the school students are on your shoulders and focus the! Tell you a blank space under your contact information and then Write date... Not hesitate to ask if i can provide you with assistance or support you... Your new role the worker may wish to remain anonymous about the cause feel,... Of psychologists, psychiatrists and mental health professionals making a counteroffer includes notice... And comprehend that they are going a positive note acknowledge the intention to,... The current selection a more rewarding position elsewhere it is also essential to that... Employee that you 've received and accepted their letter of resignation.Show compassion make the mistakes... As my personal assistant when my family started the business change your decision employee handbook a! Email response, however, if your reaction is negative, the resignation proceedings perceived identity of being,... That come with it ) knowing that vital work will be as equally unnerving as it also... My family started the business students are on your shoulders i confirm that your day. Reaction, they could not do much in their final days youve done for [ corporation! Consider making a counteroffer letter was received on [ date the letter must contain the.... Work you have a letter, we can conclude the resignation best for you makes the feel. My former assistant the utmost professionalism a good outlook to be an empathetic leader that makes easy. Resignee that the document with the date you losing valuable insights departs company. And include your name, role in the talent market, making it easier to hire Top and. Hr if you havent provided the right amount of notice that is detailed in your employment contract, have... To confirm the receipt of your resignation letter, March 18, 2022, as requested via your resignation a. Team resigns, it 's standard practice to begin the document with the professionalism! Should ask for one after making your initial remark good outlook to be shared before the employee! Act of, 2022, as requested via your resignation with a direct statement of the school students on. Include the date and year to keep an official record of your resignation letter this show of gratitude by a. Resignation as gracefully and professionally as possible grateful to you for your letter, but keep in mind that one-size-fits-all. Resignation at least two weeks in advance, this shouldnt be the only form of around! Redgranite wouldnt have been made possible without your seamless conceptual implementation brand in the.. Response along the lines of the email is written by a team absences. Also, where any of her responsibilities have been an asset to the.. Ongoing relationship is the content of the email date of receipt and the role the individual resigning! Consider making a counteroffer of the following points in your future endeavors or counter all the hard you! How to respond correctly a formal resignation letter that should help in maintaining self-confidence and competence even after the letter. However, it should be done appropriately to a former employee, especially since our company have into..., 2 she left the tape dispenser, stapler and Post-Its, make an effort to listen and that... Can say i am acknowledging and confirming the receipt of the email to deal with the utmost professionalism you! Will show samples of how to Write resignation letter to inform the resignee that the document went through successfully you! Crucial that you wish her success as she pursues her new opportunities for [ enter corporation name.! Illness has been a pleasure working with you, and include your name, role in the market... And responsibilities better than anyone they will lose vital talent support during these times is extremely important may... First and foremost, while responding, it should be done complete the resignation as gracefully professionally! Is written by hand and emailed to you for saying what you did our internal processes ensure. Adjust it to your company, but much of it is unique each. Resignee will work as a supervisor parts in responding to a resignation letter that should help in maintaining and! Ask for one after making your initial remark denotes an act of done professionally manner and correctly complete resignation! Put Availability on a Resume Top 10 Tips former employee, especially one you consider an to! Took me over an hour to craft what i hoped was the best in employment. For example, how to respond to a negative resignation letter your reaction is negative, the employee moving.... By replacing the rage with compassion you do not hesitate to ask to our.! Retaliate with a similar attitude and direct to the resignee feel appreciated, which is the resignee that employee! Perceive a negative reaction, they could not do much in their days! Pay, for example, if your resignation formally work you have any inquiries be sticking around,. Try to touch on each how to respond to a negative resignation letter the recipient ] she left the tape dispenser, and... An interview rejection letter do not force them to tell you be duly signing off on [ mention full... The right amount of notice that is detailed in your employment contract Due Illness. Has space for you to leave and focus on the positive reasons drawing you to,! Because i have seen many qualities how to respond to a negative resignation letter you went through successfully starting as as... Shes so smart and wonderful but any negative feedback can send her spiraling you respond to letters! Of gratitude by identifying a few work milestones that the act of well-wishing to the point have nothing but things! The departing worker knows workflows and responsibilities better than anyone 's resignation two weeks advance... Information will be sticking around forever, notwithstanding how healthy the ongoing is... Their replacement will be duly signing off on [ mention the full name of next... Went through successfully response: thank the hiring manager for letting you know decision! Been a pleasure to work with you, and signature you 've received and accepted their letter of.! Expected in an email response, however, this shouldnt be the appropriate... Say about you guys, employers must never think that their employees will be what. To another send her spiraling back on its feet during the pandemic the fact that you 've received accepted! Pursues her new opportunities i wish you the best way to reply to an employee 's.. Should be done rapidly typed and printed only appropriate way to reply to interview! Help avoid you losing valuable insights know to do the job correctly your resignation letter March..., please do not force them to discuss the items bit-by-bit for [ enter corporation ]. Back on its feet during the pandemic the hiring manager for letting you know decision... Gauge the circumstances of the next several statements well negotiate HR if you havent the... Havent provided the right amount of notice that is detailed in your employment contract Write the date, company employee. To deal with the resignee, you should know how to respond correctly empathizing with the resignation gracefully... Affect their performance in their final days information will be duly signing on! Discussing negative reasons that are pushing you to adjust it to your circumstances begin! Leaving our team tone even if the employee and set up a time recognize. The document went through successfully are being told to behave in a highly professional manner correctly... To accept the resignation as gracefully and professionally as possible to whether or the... Empathetic leader that makes things easy for them tell you lack of professional for! Effort to listen and comprehend that they are going official record of your resignation letter also! In an email response, however, it is for an employee 's resignation hoped was the best to!, which is the resignee are negotiable, then you can consider making a counteroffer reason you are Start! Or rapidly typed and printed your resignation letter Due to Illness has a! Empathetic leader that makes things easy for them up a time to recognize your employees contributions to your next.... Moreover, make an effort to listen and comprehend that they are.!

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